Quality Improvement Assessment Tool (QIPAT) May 2012.pdf

E-Portfolios are becoming well established in the health profession as a means of facilitating and demonstrating learning and assessment.  Within the KSS Deanery, all Core Medical Trainees are expected to maintain the NHS e-Portfolio as evidence of learning and progression.

The trainee’s main responsibility is to ensure the E-Portfolio is kept up to date by recording their Workplace Based Assessments and reflections on learning in order to outline their progress through the curriculum.  The content of the e-Portfolio feeds directly into the Annual Review of Competence Progression (ARCP) and ultimately, the final sign-off of Core Medical Training.

An Interim ePortfolio account is created by the School of Medicine at the Deanery headquarters. This account is will be active for a 3 month period, during which time each trainee MUST register with the JRCPTB via the online portal. Once registration is completed, the account becomes recognised by the Royal College of Physicians and trainees are then free to use the eportfolio for the duration of the training period.

Using Eportfolio

Once your account is created you may log in by going to www.nhseportfolios.org.

  • On the e-portfolio ensure all details on your profile are correct, in particular your email address, postal address and GMC number.
  •  The 2009 Curriculum describes the competencies required by all Core Medical Trainees and is closely based on Good Medical Practice. All competencies must be supported by evidence. Each competency must be signed off by your educational supervisor (and likely to be clinical supervisor with new ePortfolio) and must be supported with all evidence of your learning. This will ensure your ePortfolio is packed full of evidence and reflects your clinical and other activities.
  •  This evidence is based on workplace-based assessments (WPBA), log entries, audit, teaching attendance, other educational events, your own teaching, conferences, research etc. In addition, you should complete the self-assessment for each competency and support your comments with evidence that you feel is relevant to support any sign off. 
  • Trainees are responsible for arranging their own assessments. You must ensure you do enough WPBAs – there are minimum requirements for each ARCP and Interim Review stage, but would advise to do more, in particular ACATs to build up evidence for your competencies.
  • You should ensure your WPBA are done by the most senior doctor, preferably a consultant, or associate specialist with a minimum of 50% assessed by a doctor in one of these grades.
  • You must have your assessments done by a variety of people.
  • The MSF is a tool used to assess generic skills such as leadership, communication and team working; for this tool to work effectively you should have at least 12 respondents for this to be meaningful including: consultants, senior trainees and experienced nursing and allied health professional colleagues.
  • You must also ensure your links to the 2009 curriculum are signed off by either your Educational Supervisor or College Tutor in order to verify your learning.
  • You should record any absences from work on your ePortfolio – this will be cross-referenced with medical staffing records. This is further mandated by your sign off of your probity and health declarations. Therefore every time you are absent for reasons of sickness/compassionate leave etc you must ensure medical staffing are informed for their records.
  • Audit is important, audit activity needs to be demonstrated, most importantly evidence of completion of an audit cycle yearly.
  • Remember to use the eportfolio to demonstrate areas of excellence - quality evidence and quality documentation is important.

E-Portfolio guides are available from the JRCPTB.

For further assistance with E-Portfolio queries please contact either your local post graduate team or contact us via medicine@kss.hee.nhs.uk