Policies and Procedures


Health Education Kent Surrey and Sussex (HEKSS) has produced a number of policies and procedures that assist both the trainee and HEKSS with managing education and training for doctors. This section covers those policies and procedures that cover all trainees currently undertaking training in Kent Surrey and Sussex and managed by HEKSS .

The policies reflect the principles set out in the Guide to Postgraduate Specialty Training (Gold Guide). They apply to all trainees in the region unless otherwise stated.


Use the links below to find essential information and documents relating to Specialty Training in HEKSS


Acting up as Consultant (AUC)

Additional Training Time

Adoption Leave

Annual Review of Competence Progression (ARCP)

Deferral Guide

Entry to the Specialist Register

Expense Claims

Form R

The Gold Guide: A Reference Guide for Postgraduate Specialty Training in the UK

Inter-Deanery Transfers

Locum Appointments (including LAT and LAS)

Less Than Full Time (LTFT) Training

Maternity Leave

Management of Specialty Training Time Guidance

Out of Programme (OOP)

Parent Leave

Paternity Leave

Period of Grace

Post Approvals Process

Prospectus - KSS Deanery

Quality Management



Royal College Contacts

Specialty and Associate Specialist Doctors (SAS)

Specialty Schools Award

Specialty Training Guide

Study Leave Guidance

The Trainee in Difficulty - A Trainee Support Guide

Transfer of Information (TOI)

Withdrawal from Specialty Training


Key GMC Position Statements

Curriculum Move

Time Out of Training

Exam Progression